Our By-Laws &
         Code of Conduct

LYDIA SPEARS
2019 President

INTERESTS: Driving & showing. Has had donkeys since 2000.

DIANA POOLE
2019 Vice - President

INTERESTS: Therapy Animals;  Working w/ Children & donkeys; Showing; Has had donkeys since 2001.

JACQUELINE BASHAM
2018 Reporter

INTERESTS: Showing; breeding and
mostly loving on them. Has had
donkeys since 2005.

 Our Officers

contact us at:
tndonkeyassociation@gmail.com

 

BYLAWS OF THE TENNESSEE DONKEY ASSOCIATION
(updated 1.1.2016)

 

 

***  ARTICLE I  ***

 

MEMBERSHIP
 

Anyone interested in donkeys may apply for membership in The Tennessee Donkey ASSociation, hereafter referred to as the "Club".

1. A signed membership application is required annually. Membership is a privilege, and not a right.

2. Any application for Membership may be rejected by the Officers.

A. Senior Member
Any person who has reached the age of seventeen (17) years by January 1 of the current membership year.

B. Junior Member
Any person who has not reached the age of seventeen (17) years by January 1 of the current membership year.

 

***  ARTICLE II  ***

 

DUES


Senior Member $15.00

Junior Member $5.00

Family Membership $25.00 (up to two (2) Senior members and any dependent Junior members residing in same household.)

Farm Membership $55.00 (up to four (4) people) – also includes one (1) “business card” size ad on website.)
 

1. Annual dues shall be payable January 1 of each year and shall expire December 31 of the same year.

2. Dues shall not be refundable.

3. Any “new” member that joins between October 1st and December 31st automatically receives his/her first full year membership as well. This is a one-time offer only.

4. Renewal Dues paid after February 28th will be assessed a $10.00 Late Fee.

 

***  ARTICLE III  ***

 

MEETINGS
 

1. An Annual Meeting will be held some time during the Fall.  The date, time and location of the meeting will be determined by the Officers.  

2. If the Officers deem it necessary, a meeting may be called at any time during the year.

3. A “special meeting” may be called for by a Senior Member as follows: A) Senior Member contacts an Officer requesting a meeting and the reason(s) stated for the need of a special meeting, B)

Officers must notify entire membership of said request. C) A Special Meeting will be called with 30% of affirmative Senior member respondents.

4. Advance notice of the date, time and location of a meeting must be given to the membership fourteen (14) days prior to the meeting.

5. Meetings will be conducted in accordance with “Simple Parliamentary Procedures”.

 

 

***  ARTICLE IV  ***

 

ELECTION OF OFFICERS
 

1. The Officers shall consist of a President, Vice President, Secretary, Treasurer and  Reporter.  They shall be elected by the membership at the Annual Meeting held in the fall of each year.  Elected Officers shall assume office on the following January 1st.

2. To be eligible to vote or run for an Officer’s position, a Senior member must be an “active” member, meaning he/she must have participated in at least two (2) Club functions during the calendar year.  

3. Club Functions are defined as any event: A) Sponsored by the Club or B)  Any show sanctioned by the Club.

4. Any member requesting an Officer’s position must notify the President twenty-one (21) days prior to the Annual Meeting date.  In the event there are any vacant Officer positions at that time, a request to fill said vacant Officer positions will be sent to the membership immediately.  

5. The President will then forward a proxy with all positions and names listed to all eligible Senior members.

6. Each eligible Senior member shall be entitled to one (1) vote.

7. If a Senior member is unable to attend the Annual Meeting, the proxy may be sent to the President no later than two (2) days prior to the meeting date.

8. Due notice of the Annual Meeting must be given to the members at least twenty-one (21) days prior to the election.  

9. All five (5) Officer positions do not have to be filled to continue the Club.  Only two (2) filled positions are required.

 

NOTES:  Junior Members have no voting rights.

  The result of the election to be determined by a majority of votes cast.

 

***  ARTICLE V  ***

 

DUTIES OF OFFICERS
 

President

1. Shall provide leadership for the Club.

2. Shall conduct all meetings of the Club.

3. Shall act as official spokesperson of the Club.

4. Shall maintain current Club Bylaws, rules and regulations.

5. Shall arrange Club meetings and notify membership.

6. Shall perform such duties as are customarily performed by one holding said office.

 

Vice President

1. Shall conduct meetings in the absence of the President.

2. Shall perform such duties as are customarily performed by one holding said office.

 

Secretary

1.   Shall take minutes and maintain records of official business conducted at all 

     meetings.

2.   Minutes are to be reviewed by the Officers within five (5) days after the meeting. Certified               minutes will be sent to the membership within five (5) more days.

3.   Shall perform such duties as are customarily performed by one holding said office.

 

Treasurer

1. Shall conduct all financial affairs of the Club.

2. Shall maintain a current roster of the members of the Club, including the address, telephone number and email address, if available.

3. Shall maintain financial reports of the Club and provide a Treasurer’s Report at each meeting.

4. Shall perform such duties as are customarily performed by one holding said office.

 

Reporter

1.   Shall take minutes of official business conducted at meetings in the absence of the               

      Secretary.  

2.   Shall advertise Club meetings/functions in various publications.

3.   Shall maintain the Club’s Newsletter.

4.   Shall perform such duties as are customarily performed by one holding said office.

 

***  ARTICLE VI  ***

 

INACTIVE OR VACATED OFFICER POSITION
 

If any Officer becomes inactive or must leave his/her Officer’s position, the membership will be notified as to what position has become vacant along with a request to fill said position.  If any active Senior members request to fill the vacant position, a proxy will be sent to eligible Senior voters.  This proxy must be returned to the President (or other designated Officer) in the time allotted and will be used to determine who is elected to fill the vacant position.

 

***  ARTICLE VII  ***

 

TERMINATION OF MEMBERSHIP
 

Membership in the Club may be terminated for deliberate violation of the Club rules or for conduct unbecoming a Club member by a 51% of affirmative Senior member respondents.

 

If a member has been terminated, he/she may petition the Club to be reinstated after one (1) year from the date of termination.  This petition will only be allowed one (1) time.  For that person to become reinstated as a Club member, he/she must have 51% of affirmative Senior member respondents.

 

***  ARTICLE VIII  ***

 

AMENDMENT OF BYLAWS
 

1. Officers may propose By-Laws Amendment(s) at any time.
 

2. A Senior member may propose By-Law Amendment(s) at any time by completing a formal request form which is available on the Club’s website and submitting it to all Officers for review. Officers will review the request to ensure that it is pursuant with the Club’s Mission Statement. Officers may accept or deny said proposal.

3. Membership will be notified within ten (10) days of the approval date of the following: a. the wording of the proposed amendment(s),b. the deadline in which voting is to be returned,c. instructions as to whom it is to be returned to.

4. Each Senior member will be allowed one (1) vote.

5. By Laws will be amended with a 66% of affirmative Senior member respondents


***  ARTICLE IX ***

 

CONFLICT OF INTEREST
 

At no time may an Officer of this Club also be an Officer or Board of Director or have any controlling interest of any other equine club at the same time.  If a current Club Officer is found to be guilty of this, his/her position will be terminated immediately.

 

*** ARTICLE X ***


DISSOLUTION OF CLUB
 

In the event that no one is interested in continuing this Club, it may be dissolved AFTER the following requirements are met: 
 

1.   All Senior members have been notified of the impending dissolution with specific 

reasons given for this action.
 

2. All Senior members have been given a deadline as to when his/her vote is to be returned to a specified Officer.
 

3. 100% of the responding Senior members must be in agreement to dissolve the Club.
 

4. If this Club is officially declared “dissolved”, the assets of the Club will be donated to one or more non-profit equine organizations located in Tennessee.  
 

 

***  CERTIFICATION  ***
 

We certify that these ByLaws for The Tennessee Donkey Association were duly adopted on the 18th day of January, 2015.

 

(copy of signed document on file)

 

The Tennessee Donkey Association Member Code of Conduct

The code of conduct is distributed as an aid to the preservation of the integrity of The Tennessee Donkey Association (“TTDA”), the records of the “TTDA”, and the relationships among “TTDA”, its members, and any other person, or persons, who enjoy its benefits and privileges. 
 

  1. All members of “TTDA” are expected to conduct themselves as ladies & gentlemen in all events and dealings with “TTDA”, with any other person or in any matter which “TTDA” has an interest.
     

  2. Member is to honor commitments and promises to the best of one’s abilities. 
     

  3. Member should openly and honestly tell the truth.

 

Any of the following, can be grounds for member suspension or removal from “TTDA”:

 

  1. Deceptive practices in any “TTDA” activities. 
     

  2. Discourtesy towards a member, volunteer or another participant. 
     

  3. Abusive action or language towards an animal, club member, show official, volunteer or any other participant.
     

  4. Harassment (verbal, written or physical) of another member, volunteer or participant. 
     

  5. Actual or threatened violence toward any individual or group.
     

  6. Member must not use their position(s) in “TTDA” for private or personal advantage in any way that can be construed as a conflict of interest.

 
 
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